Privacy Policy

Effective Date: July 7, 2026
Last Updated: July 7, 202

Pink Fam Foundation respects your privacy and is committed to protecting the personal information entrusted to us.

This Privacy Policy explains how Pink Fam Foundation collects, uses, stores, protects, and shares information when you visit our website, make a donation, enter a sweepstakes, request assistance, apply to volunteer, apply to become an ambassador, communicate with us, or otherwise interact with our organization.

By using our website or submitting information to us, you acknowledge the practices described in this Privacy Policy.

1. About Pink Fam Foundation

Pink Fam Foundation is a Texas nonprofit organization recognized as tax-exempt under Section 501(c)(3) of the Internal Revenue Code.

Our mission is to help individuals, children, and families in need through community assistance, educational support, youth sports programs, household assistance, food assistance, scholarships, in-kind donations, and other charitable outreach.

Our contact information is:

Pink Fam Foundation
PO Box 2426 
Cedar Hill, TX 75106
Email: pinkfamfoundation@gmail.com

2. Information This Policy Covers

This Privacy Policy applies to information collected through:

• Our website;

• Online donation forms;

• Sweepstakes and giveaway entry forms;

• Request-assistance forms;

• Scholarship applications;

• Volunteer and ambassador applications;

• Sponsorship forms;

• Event registration forms;

• Newsletter and email sign-up forms;

• Surveys, questionnaires, and feedback forms;

• Social-media communications;

• Emails, telephone calls, text messages, and direct messages; and

• Other interactions with Pink Fam Foundation.

This Privacy Policy does not control the privacy practices of websites, payment processors, social-media platforms, or other third parties that we do not own or operate.

3. Information We May Collect

The information we collect depends on how you interact with Pink Fam Foundation.

Information You Provide Directly

We may collect:

• First and last name;

• Mailing address;

• Email address;

• Telephone number;

• Date of birth or age verification;

• Texas residency information;

• Donation amount and donation history;

• Communication preferences;

• Sweepstakes entry information;

• Volunteer or ambassador application information;

• Employment, education, experience, and availability information;

• Sponsorship or business contact information;

• Event registration information;

• Photographs, videos, testimonials, or stories you voluntarily provide;

• Information submitted through a request-assistance or scholarship application; and

• Any other information you voluntarily provide to us.

Donation and Payment Information

When you make an online donation, payment information may be collected directly by our third-party payment processor.

Depending on the payment service being used, we may receive limited transaction information such as:

• Your name;

• Billing address;

• Email address;

• Donation amount;

• Transaction date;

• Payment status; and

• The last few digits or type of payment method used.

Pink Fam Foundation generally does not directly receive or store your complete credit-card or debit-card number when your donation is processed by a third-party payment provider.

Our current payment provider is:   Squarespace Payments

The payment provider’s collection and handling of your information is governed by its own privacy policy and terms.

Assistance and Scholarship Information

When someone requests charitable assistance or applies for a scholarship, we may collect information necessary to evaluate the request, such as:

• Household and family information;

• Financial circumstances;

• Description of the need or hardship;

• School, educational, or youth-sports information;

• Proof of residency;

• Proof of income, expenses, or financial need;

• Bills, invoices, estimates, or supporting documents;

• Information about children or dependents;

• References or verification contacts; and

• Other information necessary to review the request.

Please submit only information that is reasonably necessary for us to evaluate the request.

When information concerns a child, it should be submitted by the child’s parent or legal guardian.

Submitting an assistance request does not guarantee that assistance will be approved or provided.

Sweepstakes Information

When you enter a Pink Fam Foundation sweepstakes, we may collect:

• Your name;

• Email address;

• Telephone number;

• Age confirmation;

• Residency confirmation;

• Entry date and time;

• Confirmation that you agreed to the Official Rules; and

• Information needed to verify the eligibility of a potential winner.

No purchase or donation is required to enter a Pink Fam Foundation sweepstakes. Making a donation will not provide additional entries or improve an entrant’s chances of winning.

Sweepstakes information is used to administer the promotion, verify eligibility, prevent duplicate or fraudulent entries, select and contact a winner, deliver the prize, and comply with applicable legal or tax obligations.

Information Collected Automatically

When you visit our website, certain information may be collected automatically, including:

• Internet Protocol address;

• Browser type;

• Device type;

• Operating system;

• Approximate location based on IP address;

• Referring website;

• Pages viewed;

• Links clicked;

• Date and time of access;

• Time spent on the website; and

• Website errors or performance information.

This information may be collected through cookies, pixels, analytics tools, server logs, and similar technologies.

4. How We Use Information

Pink Fam Foundation may use personal information to:

• Process and acknowledge donations;

• Provide donation receipts;

• Administer sweepstakes and giveaways;

• Verify sweepstakes eligibility;

• Contact and verify potential winners;

• Review requests for assistance or scholarships;

• Communicate with applicants;

• Coordinate volunteers and ambassadors;

• Process sponsorship inquiries;

• Register participants for events or programs;

• Respond to questions, messages, and requests;

• Send newsletters, updates, fundraising appeals, and event information when permitted;

• Maintain accurate organizational and financial records;

• Prevent fraud, misuse, duplicate entries, or unauthorized activity;

• Protect our website, organization, volunteers, donors, applicants, and community;

• Improve our website, forms, programs, and services;

• Understand how visitors use our website;

• Comply with tax, accounting, legal, regulatory, and reporting requirements;

• Enforce our policies, agreements, and sweepstakes rules; and

• Carry out our charitable mission.

We will not use assistance applications, donor information, or other personal information for purposes that are materially inconsistent with the reasons the information was collected without providing appropriate notice or obtaining permission when required.

5. Donor Privacy

Pink Fam Foundation values the privacy and trust of our donors.

We do not sell or rent donor names, addresses, telephone numbers, email addresses, donation histories, or other donor information.

We do not provide donor contact information to other charities or outside organizations for their independent marketing or fundraising purposes.

We may use donor information to:

• Process donations;

• Send receipts and acknowledgments;

• Maintain financial and tax records;

• Respond to donor questions;

• Provide updates about our charitable work;

• Recognize donors when permission has been provided; and

• Comply with legal or regulatory requirements.

Donors may request that their gift remain anonymous in public donor-recognition materials.

We may still retain information about an anonymous donor in our confidential internal records when necessary for accounting, tax, fraud-prevention, or legal purposes.

6. How We May Share Information

Pink Fam Foundation does not sell personal information.

We may share limited information with trusted third parties that help us operate our organization, including:

• Website-hosting providers;

• Payment and donation processors;

• Email and newsletter providers;

• Form and survey providers;

• Cloud-storage providers;

• Accounting and bookkeeping providers;

• Information-technology and website-support providers;

• Sweepstakes administration or random-selection providers;

• Shipping or delivery providers;

• Event-management providers;

• Background-check providers, when appropriate and authorized;

• Attorneys, accountants, auditors, and other professional advisers; and

• Government agencies or law-enforcement authorities when legally required.

These providers may access information only as reasonably necessary to perform services for Pink Fam Foundation and are subject to their own contractual and legal obligations.

We may also disclose information when we reasonably believe disclosure is necessary to:

• Comply with a law, subpoena, court order, or legal process;

• Protect the safety, rights, or property of Pink Fam Foundation or another person;

• Investigate suspected fraud, abuse, threats, or illegal activity;

• Enforce our Official Rules, agreements, or website policies;

• Respond to an emergency; or

• Protect the integrity of our charitable programs.

7. Public Recognition, Stories, and Testimonials

We may publicly recognize donors, sponsors, volunteers, ambassadors, supporters, or prize winners when they have provided permission or when permitted by the applicable rules.

Public recognition may include:

• Name or business name;

• City;

• Photograph or video;

• Donation or sponsorship level;

• Volunteer role;

• Testimonial;

• Personal story; or

• General description of participation in a program or event.

We will not intentionally publish sensitive details about an assistance recipient, child, family hardship, medical condition, financial circumstances, or home address without appropriate permission.

Parents or legal guardians must authorize the use of a child’s name, image, story, or likeness.

Permission to use a photograph, testimonial, or story may be governed by a separate written release.

8. Cookies and Similar Technologies

Our website may use cookies and similar technologies to:

• Keep the website functioning properly;

• Remember visitor preferences;

• Understand website traffic and performance;

• Detect technical problems;

• Prevent fraud or abuse;

• Measure the effectiveness of outreach efforts; and

• Improve the visitor experience.

Cookies are small files placed on a visitor’s browser or device.

You may be able to block, limit, or delete cookies through your browser settings. Blocking certain cookies may cause portions of the website or online forms to function improperly.

Our website may use services such as:

• Google Analytics

• Meta Pixel

• Google Ads

• Email marketing platform

• Website-hosting analytics

• Other tracking or analytics service

Delete any services from this list that your website does not use.

9. Email and Text Communications

You may receive emails from Pink Fam Foundation when you:

• Make a donation;

• Enter a sweepstakes;

• Submit an application or form;

• Register for an event;

• Request assistance;

• Contact us;

• Sign up for our newsletter; or

• Otherwise agree to receive communications.

Administrative messages relating to a donation, application, volunteer role, sweepstakes entry, prize, event, or other transaction are separate from marketing communications.

You may unsubscribe from promotional emails by using the unsubscribe link included in the email or by contacting us at pinkfamfoundation@gmail.com.

Unsubscribing from promotional communications will not prevent us from sending necessary administrative or transactional messages.

We will send promotional text messages only when appropriate permission has been obtained. Message and data rates may apply. Instructions for opting out will be provided with applicable text communications.

10. Social Media and Third-Party Websites

Our website may contain links to Facebook, TikTok, Instagram, Discord, YouTube, payment platforms, fundraising services, or other third-party websites.

We may also use embedded videos, social-media feeds, sharing buttons, or third-party forms.

These third parties may collect information according to their own privacy policies. Pink Fam Foundation does not control and is not responsible for the privacy, security, availability, or content of third-party websites or services.

Visitors should review the privacy policies of third-party services before providing personal information.

11. Data Retention

We retain personal information only for as long as reasonably necessary to:

• Complete the purpose for which it was collected;

• Administer our charitable programs;

• Maintain donation and financial records;

• Meet tax, accounting, reporting, and legal obligations;

• Resolve disputes;

• Prevent fraud or misuse;

• Enforce our agreements and policies; and

• Protect the rights and safety of our organization and community.

Retention periods may vary depending on the type of information.

For example, donation and financial records may be retained longer than a general website inquiry because of tax, audit, accounting, and recordkeeping obligations.

When information is no longer reasonably necessary, we may delete, destroy, anonymize, or securely archive it.

12. Information Security

Pink Fam Foundation uses reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.

These safeguards may include:

• Password-protected accounts;

• Limited access to sensitive information;

• Secure third-party payment processing;

• Website security tools;

• Staff and volunteer confidentiality expectations;

• Secure document storage; and

• Deletion or secure destruction of information when it is no longer needed.

No website, email system, internet transmission, or electronic-storage system can be guaranteed to be completely secure.

Visitors should avoid sending highly sensitive information through ordinary email, social-media messages, or unsecured forms.

If we become aware of a security incident involving personal information, we will investigate and provide notifications when required by applicable law.

13. Children’s Privacy

Our general website is not directed toward children under thirteen years of age, and we do not knowingly collect personal information online directly from children under thirteen without appropriate parental or legal-guardian involvement.

Children under thirteen should not submit personal information through our website, donation forms, sweepstakes forms, volunteer forms, or other online forms without the involvement and permission of a parent or legal guardian.

Our sweepstakes are limited to eligible individuals who are at least eighteen years old unless the Official Rules specifically state otherwise.

A parent or legal guardian may submit information about a child when applying for assistance, a scholarship, youth-sports support, educational support, or another charitable program.

When we learn that information was submitted directly by a child in a manner that should have required parental permission, we may delete the information or contact the parent or guardian for appropriate authorization.

Parents or guardians may contact us at pinkfamfoundation@gmail.com with questions or requests concerning their child’s information.

14. Your Privacy Choices

Depending on the circumstances and applicable law, you may contact us to request that we:

• Confirm whether we maintain personal information about you;

• Provide access to certain information;

• Correct inaccurate information;

• Update your contact preferences;

• Remove you from promotional mailing lists;

• Delete certain information;

• Stop using your name or photograph in future promotional materials; or

• Explain how information has been used or shared.

To submit a request, email:

pinkfamfoundation@gmail.com

Please include “Privacy Request” in the subject line and provide:

• Your full name;

• The email address associated with your information;

• A description of your request; and

• Enough information for us to reasonably locate and verify the applicable records.

We may request additional information to verify your identity and protect personal information from unauthorized access.

We may be unable to delete information that must be retained for tax, accounting, legal, fraud-prevention, safety, dispute-resolution, or other legitimate organizational purposes.

We will not deny charitable services or otherwise retaliate against someone merely for making a reasonable privacy request.

15. Do Not Track and Targeted Advertising

Some internet browsers allow users to send a “Do Not Track” signal.

Because there is not a single universally accepted standard for responding to these signals, our website may not respond to every Do Not Track request.

Pink Fam Foundation does not sell personal information.

If our website uses advertising or analytics technologies, visitors may be able to limit those technologies through browser controls, cookie settings, platform privacy settings, or available opt-out tools.

16. International Visitors

Pink Fam Foundation is based in Texas and operates primarily within the United States.

Information submitted through our website may be processed and stored in the United States. Privacy and data-protection laws in the United States may differ from the laws of another country.

Visitors located outside the United States should avoid submitting personal information unless they understand and accept that the information may be processed in the United States.

17. Changes to This Privacy Policy

We may update this Privacy Policy when our programs, website, technology, service providers, or legal obligations change.

When we make changes, we will update the “Last Updated” date at the top of this page.

Material changes may also be announced on our website or through another reasonable method.

Continued use of our website after an updated Privacy Policy is posted means that the visitor acknowledges the revised policy.

18. Contact Us

Questions, concerns, or requests regarding this Privacy Policy may be sent to:

Pink Fam Foundation
Attention: Privacy Request
PO Box 2426
Cedar Hill, TX 75106
Email: pinkfamfoundation@gmail.com

Please do not send Social Security numbers, complete bank-account numbers, complete payment-card numbers, medical records, or other highly sensitive documents through ordinary email.

Sweepstakes Rules

OFFICIAL RULES

Pink Fam Foundation Sweepstakes

NO PURCHASE OR DONATION IS NECESSARY TO ENTER OR WIN. A PURCHASE OR DONATION WILL NOT INCREASE YOUR CHANCES OF WINNING. VOID WHERE PROHIBITED BY LAW.

By entering the Pink Fam Foundation Sweepstakes, each entrant agrees to follow and be bound by these Official Rules and the decisions of the Sponsor, which are final and binding in all matters relating to this Sweepstakes.

1. Sponsor

The Pink Fam Foundation Sweepstakes is sponsored and administered by:

Pink Fam Foundation
PO Box 2426
Cedar Hill, TX 75106
info@pinkfamfoundation.com

The Sponsor is a Texas nonprofit organization recognized as tax-exempt under Section 501(c)(3) of the Internal Revenue Code.

This Sweepstakes is not sponsored, endorsed, administered by, or associated with Facebook, Instagram, TikTok, Discord, Google, or any other social-media or third-party platform on which it may be promoted.

2. Sweepstakes Period

The Sweepstakes period will be listed in the description of each sweepstakes. 

The Sponsor’s computer system will serve as the official timekeeping device for the Sweepstakes. Entries received before or after the Sweepstakes Period will not be eligible.

3. Eligibility

The Sweepstakes is open only to legal residents of the United States and Canada who are at least eighteen years old at the time of entry.

The following individuals are not eligible to enter or win:

• Directors, officers, employees, volunteers, agents, or representatives of the Sponsor;

• Individuals involved in the development, administration, promotion, or selection of the winner;

• Immediate family members of an excluded individual, including spouses, parents, children, siblings, grandparents, and grandchildren; and

• Individuals living in the same household as an excluded individual, whether related or not.

The Sweepstakes is void outside of USA and Canada and wherever prohibited or restricted by law.

4. How to Enter

During the Sweepstakes Period, eligible individuals may enter by visiting:

[Website Address or Direct Entry-Form Link]

Entrants must complete and submit the online entry form with all required information, including:

• First and last name;

• Valid email address;

• Telephone number, if requested;

• Confirmation that the entrant is at least eighteen years old;

• Confirmation that the entrant is a legal USA or Canada resident; and

• Agreement to these Official Rules.

There is a limit of one entry per person during the Sweepstakes Period.

Submitting multiple entries using different email addresses, identities, accounts, telephone numbers, automated systems, bots, scripts, or other methods may result in all entries associated with that person being disqualified.

Incomplete, inaccurate, late, misdirected, fraudulent, or mechanically reproduced entries are void.

5. No Purchase or Donation Necessary

No purchase, payment, or charitable donation is necessary to enter or win this Sweepstakes.

Entrants will not receive additional entries, improved odds, special treatment, or any other Sweepstakes advantage by making a purchase or donation.

After submitting a free Sweepstakes entry, an entrant may be given the opportunity to make a completely optional donation to the Pink Fam Foundation. The donation process is separate from the Sweepstakes entry process.

Choosing not to donate will not affect the validity of an entry or the entrant’s chances of winning. Donating will not provide an additional entry or increase the entrant’s chances of winning.

6. Prize

One eligible winner.

The prize includes only the items specifically listed above. Any expenses not specifically stated as part of the prize are the sole responsibility of the winner.

The prize is nontransferable and may not be sold, exchanged, assigned, or redeemed for cash unless the Sponsor specifically states otherwise in writing.

The Sponsor reserves the right to substitute a prize of equal or greater value if the advertised prize becomes unavailable for reasons outside the Sponsor’s reasonable control.

No more than the stated number of prizes will be awarded.

7. Winner Selection

On or around the beginning of each month, the Sponsor will conduct a random drawing from all eligible entries received during the Sweepstakes Period.

The drawing will be conducted by a Director of Pink Fam Foundation or through a reputable random-selection process chosen by the Sponsor.

The potential winner will be subject to verification of eligibility and compliance with these Official Rules. A person is not considered the official winner until the Sponsor has verified the person’s eligibility and notified the person that verification is complete.

8. Odds of Winning

The odds of winning depend on the total number of eligible entries received during the Sweepstakes Period.

Making a donation or purchase will not increase an entrant’s odds of winning.

9. Winner Notification

The potential winner will be contacted using the email address or telephone number provided on the entry form within approximately 3 business days after the drawing.

The potential winner must respond within 5 calendar days after the Sponsor’s first notification attempt.

The Sponsor may require the potential winner to provide reasonable proof of identity, age, USA/Canada residency, and eligibility. The potential winner may also be required to complete and return an eligibility affidavit, liability release, publicity release, tax form, or other prize-acceptance documents allowed by law.

The Sponsor will never require a winner to pay a fee, make a donation, purchase a product, provide a gift card, or send money in order to receive the prize.

10. Alternate Winner

A potential winner may be disqualified and an alternate winner may be selected by random drawing if the potential winner:

• Cannot be contacted;

• Does not respond within the required time;

• Does not provide requested eligibility documentation;

• Declines the prize;

• Is found to be ineligible;

• Has violated these Official Rules; or

• Cannot accept the prize for any reason.

The Sponsor may continue selecting alternate potential winners until the prize is awarded or until the Sponsor reasonably determines that the prize cannot be awarded.

11. Taxes

The winner is solely responsible for any federal, state, or local taxes, fees, reporting obligations, or other expenses associated with accepting or using the prize.

The Sponsor may require the winner to complete an IRS Form W-9 and may issue any tax forms required by applicable law.

Entrants should consult their own tax professional regarding the possible tax consequences of accepting the prize.

12. Privacy

Information collected through the Sweepstakes entry form will be used to:

• Administer the Sweepstakes;

• Verify eligibility;

• Contact the potential winner;

• Deliver the prize;

• Prevent fraud or duplicate entries; and

• Comply with applicable legal and reporting requirements.

Entry information will not automatically be added to marketing or fundraising mailing lists unless the entrant separately and affirmatively agrees to receive those communications.

The Sponsor will handle personal information in accordance with its posted Privacy Policy, available at:

[Link to Foundation Privacy Policy]

13. Publicity

Except where prohibited by law, acceptance of the prize constitutes permission for the Sponsor to use the winner’s first name, last initial, city, photograph, likeness, voice, statements, and general prize information for reasonable promotional, fundraising, and informational purposes without additional payment or approval.

When possible, the Sponsor will obtain the winner’s written permission before publishing photographs, videos, interviews, or detailed personal information.

The winner may notify the Sponsor in writing of any legitimate privacy or safety concern regarding public identification.

14. General Conditions

The Sponsor reserves the right to disqualify any person who:

• Tampers with the entry process or operation of the Sweepstakes;

• Attempts to obtain more than the permitted number of entries;

• Provides false or misleading information;

• Uses automated entry methods;

• Interferes with the administration, security, fairness, or integrity of the Sweepstakes;

• Harasses the Sponsor, its representatives, or other entrants; or

• Violates these Official Rules.

The Sponsor reserves the right to cancel, suspend, modify, or terminate the Sweepstakes if fraud, technical failure, unauthorized intervention, legal restrictions, natural disaster, platform failure, or another circumstance outside the Sponsor’s reasonable control affects the fairness, security, administration, or proper operation of the Sweepstakes.

If the Sweepstakes is canceled before the scheduled drawing, the Sponsor may select a winner from eligible entries received before the cancellation, when lawful and reasonably practical.

The Sponsor’s failure to enforce any provision of these Official Rules does not constitute a waiver of that provision.

15. Technical Problems

The Sponsor is not responsible for:

• Lost, late, incomplete, inaccurate, corrupted, or misdirected entries;

• Internet, website, server, software, hardware, telephone, or email failures;

• Entries that are not received because of technical or transmission problems;

• Incorrect information caused by equipment, programming, or human error;

• Unauthorized access to or alteration of entries; or

• Email messages that are filtered as spam or otherwise not delivered.

Entrants are responsible for providing accurate contact information and checking their email, voicemail, spam, and junk folders for possible winner notifications.

16. Release and Limitation of Liability

To the fullest extent permitted by law, entrants agree to release and hold harmless the Sponsor and its directors, officers, employees, volunteers, agents, representatives, prize providers, and promotional partners from claims, damages, losses, injuries, liabilities, costs, or expenses arising out of or relating to:

• Participation in the Sweepstakes;

• Acceptance, possession, use, or misuse of the prize;

• Errors in the administration of the Sweepstakes;

• Technical or communication failures; or

• Publicity authorized under these Official Rules.

Nothing in these Official Rules is intended to exclude or limit liability that cannot legally be excluded or limited under applicable law.

17. Disputes and Governing Law

The Sweepstakes and these Official Rules are governed by the laws of theUSA/Canada, without regard to conflict-of-law principles.

Before filing a legal claim, the entrant and Sponsor agree to make a good-faith attempt to resolve the dispute informally by providing written notice describing the dispute and allowing at least thirty days for a response.

Subject to applicable law, any legal action relating to the Sweepstakes must be brought in a court of competent jurisdiction located inDallas, County.

Each party will be responsible for its own legal fees and expenses unless applicable law or a court order provides otherwise.

18. Winner Information

After the winner has been verified, the winner’s first name, last initial, and city may be posted on the Sponsor’s website or social-media pages.

Individuals may also request the winner’s information by emailing:

Info@pinkfamfoundation.com

Requests must be received no later than 30 days after each drawing has ended. 

19. Severability

If any provision of these Official Rules is found to be invalid, illegal, or unenforceable, the remaining provisions will continue in full force and effect.

20. Acceptance of Official Rules

By submitting an entry, each entrant confirms that they:

• Have read and understood these Official Rules;

• Meet all eligibility requirements;

• Agree to comply with these Official Rules;

• Understand that no purchase or donation is necessary;

• Understand that donating will not increase their odds of winning; and

• Agree that the Sponsor’s decisions regarding the Sweepstakes are final, subject to applicable law.

NO PURCHASE OR DONATION NECESSARY. A PURCHASE OR DONATION WILL NOT INCREASE YOUR CHANCES OF WINNING. OPEN ONLY TO LEGAL TEXAS RESIDENTS AGE 18 OR OLDER. VOID WHERE PROHIBITED.